Ongoing Back-Office Support

The Fractional Advantage

Most businesses hire a full-time employee to deal with back-office systems and financial organization. The problem is that once the core work is handled, there often is not 40 hours of real work to justify the position. Owners end up paying a full-time salary and then filling the remaining hours with busy work just to justify the role.

In reality, most businesses do not need another full-time desk job. They need the right systems in place and someone who understands how to maintain them. Once your bookkeeping and workflows are properly connected and optimized, the work becomes about consistency and oversight, not constant manual effort.

As a fractional back-office partner, I maintain the integrity of that system. This includes managing recurring reconciliations, monitoring automated data connections, and keeping financial records accurate and organized.

You gain decades of operational experience maintaining the financial engine of your business without the expense, responsibility, hiring risk, and training that come with bringing on a full-time employee.

What's Included

Here's what I handle on a weekly or monthly basis, depending on your needs:

Invoicing & Collections

  • → Generate invoices from your orders or project data
  • → Track outstanding invoices and aging reports
  • → Record payments and deposits
  • → Follow up on overdue accounts (you provide the template)

Expense & Bill Processing

  • → Review and code receipts and expenses
  • → Categorize spending for tax and analysis
  • → Process vendor bills and schedule payments
  • → Track recurring expenses and subscriptions

Bank & Account Reconciliation

  • → Reconcile bank and credit card statements
  • → Investigate discrepancies and variances
  • → Catch and correct duplicate or erroneous entries
  • → Maintain accurate account balances

Specialized Operations

  • → Payroll processing and compliance
  • → Sales tax compliance and filing
  • → Inventory and office supply management
  • → Weekly on-site check-ins

Why Ongoing Support Matters

Once the records and workflow are cleaned up, the value is in keeping them current. Regular support prevents the back office from drifting back into backlog, catch-up work, and avoidable confusion.

That means cleaner reporting, fewer surprises, and less admin strain on the owner.

How It Works

I work on a regular schedule,usually weekly or bi-weekly depending on your volume. You provide me with:

  • → Your invoices and orders
  • → Your receipts and bills (organized or messy, I don't care)
  • → Access to your bank and credit card accounts

I handle everything else: data entry, categorizing, reconciling, and reporting. You get a clean set of books and a clear picture of your business every single week.

Ready to Get Your Time Back?

Let's talk about what ongoing support looks like for your business. Pricing varies based on volume and complexity, but I can give you a clear estimate after we understand your situation.

Tell me more about your business